Reservations and Rentals Advisory Committee

Students walking into the RAW Building The SA building with the sun setting in the background Image of the Meiklejohn Building and the lawn in front of it A wide angle shot of the Music Building

About the Committee

The University Facilities Reservations and Rentals Advisory Committee is dedicated to improving the efficiency, accountability, and strategic use of campus spaces. Our goals include streamlining processes through automation, clarifying roles and responsibilities across units, and optimizing timelines to better serve campus and community needs. We aim to create greater visibility for area managers, enhance training for campus schedulers, and actively explore new markets to expand use of facilities at the Hayward and Concord campuses. In addition to the committee, a subcommittee 

The committee also leads a System Optimization Subcommittee focused on enhancing the functionality and user experience of 25Live. This group brings together technical experts and functional users to align system improvements with real-world needs, while also reducing barriers for student organizations and ensuring the platform supports intuitive, efficient workflows for all campus and external users.

  • Enhance System Functionality: Identify areas within the current reservations and rentals system that can benefit from automation or process improvements.
  • Clarify Roles and Responsibilities: Define key roles involved in the reservations and rentals process, including designated back-ups, to ensure continuity and clarity.
  • Improve Timeline Efficiency: Review and refine timelines to reduce bottlenecks and improve overall efficiency of scheduling and approval workflows.
  • Establish Accountability and Visibility: Create systems that give managers a clear overview of their area’s space use and responsibilities within the timeline.